The Meeting Organizer is the person that sent the Meeting Invitation to the list of Required Attendees and the Optional Attendees. The meeting organizer determines all the options for the meeting. This includes but is not limited to:
Once the invitation has been sent, the organizer can make changes to any of the meeting’s details by going into the calendar entry for the meeting and opening the meeting entry. Once the entry is open, anything can be changed. Any changes made to the organizer’s meeting entry will be noted and the organizer will be prompted about sending updates to the invitees. This includes making changes to the list invitees, and even the dates and times, and even the type of meeting.
Meetings should be scheduled as far in advance as possible. This allows invitees to organize their schedules.
If a meeting’s date and/or time needs to change, the organizer should make these changes to their calendar entry as soon as possible, and when prompted, send the update to all invitees. Do not cancel a meeting a create a new meeting to reschedule.
If the organizer want to remind invitees of the meeting, the simple way to do this is to open the calendar entry and simply use the uption to send an update (do not forward a meeting invitation to the list of invitees, some invitee’s calendar systems create another calendar entry (duplicate)).