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Office 365 - Microsoft Teams - Terms Used

Terms used regarding Microsoft Teams in Office 365:

  • Attendee(s) – There are two kinds of attendees – “Required” (those that need to be present to conduct the meeting), and “Optional” (those that are invited, but don’t have to attend).
  • Chat – This is a Microsoft Teams term.  There is a group chat available to all meeting attendees using a computer or smart device.  It is not available to those attendees that have “dialed in” using a phone number.  These attendees are “Audio Only”.
  • Invitee – Individual invited to a Meeting.
  • Lobby or Meeting Lobby – This is a Microsoft Teams term.  It is a “virtual” lobby for invitees to a Teams meeting to wait until the meeting’s organizer let’s them into the meeting.
  • Organizer or Meeting Organizer – The person that initiated the meeting.  This is done by creating a meeting in Outlook’s Calendar (web version or the actual Outlook application), and then adding email addresses to the “Required” and the “Optional” fields.
  • Meeting Types – Face to Face, Teleconference, Microsoft Teams, and Hybrid.
    • Face to Face – everybody is physically in the same place at the same time.
    • Teleconference – An Audio Only meeting with a published phone number.  It may or may not have a passcode.
    • Microsoft Teams – A virtual meeting that takes place using the Internet.  It may, or may not have a phone number published for Audio Only dial in.
    • Hybrid – a combination of two or more of the above meeting types.
  • Moderator – the same as an Organizer.
  • Teams Call – A Teams Call takes place from inside the Teams application.  One account holder can “call” another account holder.  If the “called” party does not answer, the opportunity for a voice mail is offered.
  • Teams Chat – Text conversation that takes place during a Teams Meeting, a Teams Call, inside a defined Team amongst participants.  See Chat above.  Chats can be with the entire audience, or, an attendee on a computer can send a private message to another computer attendee.
  • Teams Files – an account holder can view all of the files uploaded to the Teams software application that are available to that account holder.
  • Teams Meeting – A type of meeting scheduled using the Outlook Calendar.  From inside the Teams application, an account holder can invoke the “Meet Now” feature and invite other account holders to meet right now.
  • Team – A predefined group of account holders organized into a Team.  It offers many (but not all) of the features available during a meeting.  The Team is always in operation.  Team members can come and go at will.  Messages for the Team can be left by other Team members.  Each Team has its own email address.  Email messages addressed to the Team are available to all Team Members.  Refer to https://www.okwgcap.org/teammembers for information about individual Team details.  Within each Team, the following features are available to each of the Team’s members:
    • Post – Team members can post messages that are available to all members of the Team.  Members that are not signed into the Teams software application will be able to retrieve these messages the next time they sign into Teams.
    • Files – Team members can post files to the Files section of the Team that are available to all members of that Team.
    • Wiki - A Wiki is a tool that let one member of the Team or a group of members of a Team manage the Wiki content easily. Wikis in this context are used to manage Team materials for the benefit of that Team’s members.
    • Meet – When viewing a Team where you are a member, there is a “Meet” button.  When the button is selected, a meet right now request is sent to ALL of the members of this Team.
    • Email Address – Each Team has a unique group email address.  Email messages can be sent to this email group address, and each account holder has access to these messages within the Outlook application.  The group email address for every Team is listed in the Outlook directory, and anyone (including non-account holders) can send a message to that Team.  All current members of the Team will receive the message in Outlook.  Where these messages appear is up to the account holder (an account holder can choose to have the messages appear in their Outlook Inbox, or to keep them separated under their “Groups” section (lower left hand part of the Outlook screen)) of Outlook.