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Office 365 - Frequently Asked Questions

As new repeat questions are asked, they will be added to this page from time to time.  Check back regularly.

General Information

Note: A password reset is a way to change your password if you have forgotten your password.

The only way to reset your password is to visit the Office 365 login page.

Further, please be aware that this will only work if you have previously provided the additional information requested during account activation AND if you have previously configured your Email contact preferences as directed in e-services.

For you to be able to “self reset” a lost password, the following two things need to be accomplished:

  • In e-services, set your Primary Email address to your okwgcap.org email address.
  • In e-services, set your Secondary Email address to your backup/other email address (a non okwgcap.org email address).

     Once the two above items have been accomplished, then the next time an update is applied to our Office 365 system, your ability to self reset (in the event of a lost password) your password without assistance will be enabled.

The principal way to access your account is using the login page from a web browser.

Accounts that are unused for more than 120 days are removed.

Accounts that are not activated within fifteen days of creation will be automatically deleted..

Office 365 allows up to five devices at the same time.  The following items count as devices:

  • Smartphone
  • Tablet
  • Windows Computer that makes use of an Office 365 automatic sign on
  • There may be other items that “count” as a device.

 

If you add a sixth device, then the device that is the Least Recently Used is quarantined (disabled) automatically to make a place for the new device you are adding.

Passwords are valid for up to 90 calendar days.  Once they expire, it will be necessary to visit the Office 365 login page to set a new password for your account.  Part of enabling your ability to reset your own password includes setting your Primary Email address in e-services to your Office 365 email address and setting your Secondary Email address to your non Office 365 account.  Failure to do this may prevent you from being able to reset your own password.

Devices that show to be unused for greater than 45 days may have their authorization removed.  Removal means that all authorizations for the device to interact with the Wing’s Office 365 system are deleted.

The following items are considered to be devices by Office 365:

  • Smart phone
  • Tablet
  • Windows Mail client (an EMail program that is installed) on a Windows PC (not Microsoft Outlook). in Windows 10.
  • Microsoft’s Outlook installable application on a tablet or smart phone (the Microsoft Office Outlook Client for a Windows PC or Macintosh computer is not considered to be a device).
  • Any email client on a smart phone, tablet or computer (Microsoft Outlook on a Windows PC or Macintosh Computer does not count as a device).

If you lose physcal control (it is no longer in your possession) of a device (lost, stolen, sold, etc.)) that is authorized to operate with the Wing’s Office 365 system, then send a Request for Techical Support here to report the loss of physical control.  The device will be removed from the system, and if the user requests it, an attempt will be made to “Wipe” the Office 365 contents from the device remotely (not all devices support remote wiping of Office 365 information).  Depending on the device, and how you created your Office 365 account on the device, it is possible the remote wipe could wipe the entire device.

Office 365 accounts are provisioned so that when an account is created, in order for the user to activate the account, the user has to provide some pieces of information that only the user knows.  By going to the Office 365 login page, the user has the opportunity to reset their own password.  Note that this option is only available to those users who have previously configured a secondary email address in e-services.  The secondary email address for a user CANNOT be their Oklahoma Wing Office 365 email address.  Passwords are stored in encrypted form.  The IT staff has no way to lookup or retrieve a lost/forgotten password.

Free training from Microsoft for Office 365 can be found here.  Please note that not all features of Office 365 are included in our non profit license.  There are many features that are only available with a higher tier license.  There are also features that have been disabled for the time being based on the needs of the Wing.

All devices are quarantined before they are joined to the domain.  This is a built in protection feature of Office 365.  When a new device is detected, it is placed into a quarantine area within the domain.  After Office 365 has done some initial validation, a domain administrator is then notified.  The domain administrator reviews the device capabilities, to see if the device is compliant and compatible with Office 365.  If it is compatible, and can comply with the software policies of Office 365, it is then approved and removed from quarantine.  This process is generally completed between 24 and 48 hours from the initial request.  Multiple requests from the same device before approval may cause some of your other devices to be disabled (they will have to be reauthorized).

Civil Air Patrol members of the Oklahoma Wing that are:

  • In good standing in an active unit.
  • Have a current (not expired) CAAP membership.
  • Have a duty assignment in CAP’s e-services.

    OR

  • Have your request endorsed by your unit commander.

Office 365 has two types of EMail entries.

One is a Contact entry.  Contact entries are for EMail addresses outside the “okwgcap.org” domain.  Regardless of how the EMail address is listed, Office 365 requires that the EMail address be unique within the system.

The other is an Account entry.  Account entries must also be unique within the system.

Office 365 Email can make use of several mechanisms to protect Email senders and Email recipients from software viruses (also known as malware).  The mechanism employed by the Oklahoma Wing is malware scanning of Email attachments.  Each attachment is scanned for known signatures of malware items.  Those attachments that match to known malware signatures will be removed and both sender and receiver are notified of the removal.  Email attachment handling has nothing to do with the Email client that you choose to use.

Office 365 Webmail has some limitations:

  • Webmail can rename the attachment files, but it cannot change the file’s type.  If the file type is to be changed, it has to be saved to the computer's local hard drive, and then using the file explorer/manager, the file typecan be changed.
  • Webmail can open some attachments types, but not all attachment types.  It will open file types in the following table where the filename extension is shown in bold font.  The other filename extensions listed that are not bolded are provided for informational purposes only.
  • Office files with embedded macros may be stripped from Email messages since some macros may contain malware.

 

Filename Extension Name of file format Description
.bmp Device Independent Bitmap A slide that is saved as a graphic for use on web pages.
.csv CSV (Comma delimited) Saves a workbook as a comma-delimited text file for use on another Windows operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
.csv CSV (Macintosh) Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
.csv CSV (MS-DOS) Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
.dbf DBF 3, DBF 4 dBase III and IV. Users can open these files formats in Excel 2019, Excel 2016, and Excel 2013, but, users can't save an Excel file to dBase format.
.dif DIF (Data Interchange Format) Saves only the active sheet.
.doc Word 97-2003 Document The binary file format for Word 97-Word 2003.
.docm Word Macro-Enabled Document The XML-based and macro-enabled file format for Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007. Stores Visual Basic for Applications (VBA) macro code.
.docx Word Document The default XML-based file format for Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007.
.docx Strict Open XML Document Conforms to the Strict profile of the Open XML standard (ISO/IEC 29500). This profile of Open XML doesn't allow a set of features that are designed specifically for backward-compatibility with existing binary documents, as specified in Part 4 of ISO/IEC 29500.
.dot Word 97-2003 Template Template for Word 97-Word 2003 files.
.dotm Word Macro-Enabled Template Template for creating new Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007 files that contain macros. Users who want to include UI customizations or macros in the template should use this file format.
.dotx Word Template Template for creating new Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007 files that do not contain macros.
.emf Enhanced Windows Metafile A slide that is saved as a 32-bit graphic (for use with Microsoft Windows 95 and later versions).
.gif GIF Graphics Interchange Format A slide that is saved as a graphic for use on web pages.
.htm, .html Web Page A web page that is saved as a folder that contains an .htm file and all supporting files, such as images, sound files, cascading style sheets, scripts, and more. Good for posting on a site or editing with Microsoft Office FrontPage or another HTML editor.
.htm, .html Web Page, Filtered Saving in the Web Page, Filtered file format removes Microsoft Office-specific tags. If users save in filtered HTML and then re-open the file in an Office application, text and general appearance are preserved. However, some features might work differently.
.htm, .html Web Page A web page that is saved as a folder that contains an .htm file and all supporting files, such as images, sound files, scripts, and more.
.jpg JPEG File Interchange Format A slide that is saved as a graphic for use on web pages.
.mht, .mhtml Single File Web Page A web page that is saved as a single file that includes an .htm file and all supporting files, such as images, sound files, scripts, and more.
.mht; .mhtml Single File Web Page A web page as a single file that includes an .htm file and all supporting files, such as images, sound files, cascading style sheets, scripts, and more.
.mp4 MPEG-4 Video A presentation that is saved as a video.
.odp OpenDocument Presentation A format that can be opened in presentation applications that use the OpenDocument Presentation format, such as Google Docs and OpenOffice.org Impress. Users can also open presentations in the .odp format in PowerPoint. Some information might be lost when users save and open .odp files.
.ods OpenDocument Spreadsheet A file format for saving Excel 2019, Excel 2016, and Excel 2013 files so that they can be opened in spreadsheet applications that use the OpenDocument Spreadsheet format, such as Google Docs and OpenOffice.org Calc. Users can also open spreadsheets in the .ods format in Excel 2019, Excel 2016, and Excel 2013. When users save and open .ods files, they might lose formatting.
.odt OpenDocument Text A file format for saving Word 2019, Word 2016, and Word 2013 files so that they can be opened in document applications that use the OpenDocument format. Users can also open documents in the .odt format in Word 2019, Word 2016, and Word 2013. Formatting might be lost when users save and open .odt files.
.pdf PDF Portable Document Format (PDF), a PostScript-based electronic file format that was developed by Adobe Systems. It preserves document formatting and enables file sharing.  Files that use the PDF file format can be saved and opened by using Word 2019, Word 2016, and Word 2013.
.pdf PDF Portable Document Format, a format that preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it keeps the format that users intended. Data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.
.pdf PDF Portable Document Format, a PostScript-based electronic file format that was developed by Adobe Systems. It preserves document formatting and enables file sharing.
.png PNG Portable Network Graphics Format A slide that is saved as a graphic for use on web pages.
.pot PowerPoint 97-2003 Template A template for PowerPoint 97 to Office PowerPoint 2003 presentations.
.potm PowerPoint Macro-Enabled Template A template for PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and Office PowerPoint 2007 presentations that contain macros.
.potx PowerPoint Template A template for creating new PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and Office PowerPoint 2007 presentations.
.ppa PowerPoint 97-2003 Add-In A PowerPoint 97 to Office PowerPoint 2003 add-in.
.ppam PowerPoint Add-In An add-in that stores custom commands, Visual Basic for Applications (VBA) code, and specialized features.
.pps PowerPoint 97-2003 show A presentation that always opens in Slide Show view instead of in Normal view.
.ppsm PowerPoint Macro-Enabled Show A slide show that includes macros.
.ppsx PowerPoint Show A presentation that always opens in Slide Show view instead of in Normal view.
.ppt PowerPoint 97-2003 Presentation The default PowerPoint 97 to Office PowerPoint 2003 format.
.pptm PowerPoint Macro-Enabled Presentation A presentation that contains Visual Basic for Applications (VBA) code.
.pptx PowerPoint Presentation The default PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and Office PowerPoint 2007 XML-based file format.
.pptx PowerPoint Picture Presentation A PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010 or PowerPoint 2007 presentation where each slide is converted into a picture. Saving a file as a PowerPoint Picture presentation reduces the file size, but some information is lost.
.pptx Strict Open XML Presentation An ISO strict version of the PowerPoint Presentation file format (.pptx).
.prn Formatted Text (Space delimited) Lotus space-delimited format. Saves only the active sheet.
.rtf Rich Text Format RTF controls the representation and formatting of a document, both on the screen and in print. When they use the .rtf file format, documents created under different operating systems and with different software applications can be transferred between those operating systems and applications.
.rtf Outline/RTF A presentation outline that is saved as a text-only document that provides smaller file sizes and the ability to share macro-free files with other users who might not have the same version of PowerPoint or the operating system. Any text in the notes pane is not saved with this file format.
.slk SYLK (Symbolic Link Format) Saves only the active sheet.
.thmx Office Theme A style sheet that includes definitions of a color theme, font theme, and effect theme.
.tif TIFF Tag Image File Format A slide that is saved as a graphic for use on web pages.
.txt Plain Text When users save a document as a .txt file, the document loses all formatting.
.txt Text (Tab delimited) Saves a workbook as a tab-delimited text file for use on another Windows operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
.txt Text (Macintosh) Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
.txt Text (MS-DOS) Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
.txt Unicode Text Saves a workbook as Unicode text, a character encoding standard that was developed by the Unicode Consortium. Saves only the active sheet.
.wmf Windows Metafile A slide that is saved as a 16-bit graphic (for use with Microsoft Windows 3. x and later versions).
.wmv Windows Media Video A presentation that is saved as a video. PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013 presentations can be saved at High Quality (1024 x 768, 30 frames per second); Medium Quality (640 x 480, 24 frames per sec); and Low Quality (320 X 240, 15 frames per second).  The WMV file format plays on many media players, such as Windows Media Player.
.wps Works 6-9 Document This is the default file format of Microsoft Works, versions 6.0 through 9.0.
.xla Excel 97-2003 Add-In The Excel 97-2003 Add-In, a supplemental program that runs additional code and supports VBA projects.
.xlam Excel Add-In The XML-based and macro-enabled Add-In format for Excel 2019, Excel 2016, Excel 2013, and Office Excel 2007. An Add-In is a supplemental program that runs additional code. Supports VBA projects and Excel 4.0 macro sheets (.xlm).
.xls Excel 97-Excel 2003 Workbook The Excel 97-Excel 2003 Binary file format.
.xls Microsoft Excel 5.0/95 Workbook The Excel 5.0/95 Binary file format.
.xlsb Excel Binary Workbook The binary file format for Excel 2019, Excel 2016, Excel 2013, and Excel 2010 and Office Excel 2007. This is a fast load-and-save file format for users who need the fastest way possible to load a data file. Supports VBA projects, Excel 4.0 macro sheets, and all the new features that are used in Excel. But, this is not an XML file format and is therefore not optimal for accessing and manipulating content without using Excel 2019, Excel 2016, Excel 2013, Excel 2010 or Excel 2007 and the object model.
.xlsm Excel Macro-Enabled Workbook The XML-based and macro-enabled file format for Excel 2019, Excel 2016, Excel 2013, Excel 2010 and Office Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm).
.xlsx Excel Workbook The default XML-based file format for Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Office Excel 2007. Can't store VBA macro code or Microsoft Excel 4.0 macro sheets (.xlm).
.xlsx Strict Open XML Spreadsheet An ISO strict version of the Excel Workbook file format (.xlsx).
.xlt Excel 97 - Excel 2003 Template The Excel 97 - Excel 2003 Binary file format for an Excel template.
.xltm Excel Macro-Enabled Template The macro-enabled file format for an Excel template for Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Office Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm).
.xltx Excel Template The default file format for an Excel template for Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Office Excel 2007. Can't store VBA macro code or Excel 4.0 macro sheets (.xlm).
.xlw Excel 4.0 Workbook An Excel 4.0 file format that saves only worksheets, chart sheets, and macro sheets. Users can open a workbook in this file format in Excel 2019, Excel 2016, and Excel 2013. But, users can't save an Excel file to this file format.
.xml Word 2003 XML Document The XML format supported in Office Word 2003.
.xml Word XML Document The XML file format supported in Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007 (Open XML).
.xml XML Spreadsheet 2003 XML Spreadsheet 2003 file format.
.xml XML Data XML Data format.
.xml PowerPoint XML Presentation The XML format that is supported in PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and Office PowerPoint 2007.
.xps XPS Document XML Paper Specification, a file format that preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it keeps exactly the format that users intended, and the data in the file cannot be easily changed.  You can use Word 2019, Word 2016, or Word 2013 to save documents in the XPS Document file format, but you can't open them by using Word 2019, Word 2016, or Word 2013.
.xps XPS Document XML Paper Specification, a file format that preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it maintains exactly the format that users intended, and the data in the file cannot be easily changed.
.xps XPS Document XML Paper Specification (XPS), an electronic paper format for exchanging documents in their final form.
   

 

Generally speaking, there are three kinds of Calendar entries.  They are:

  • Events
  • Appointments
  • Meetings

Events:

An “event” is generally 24 hours or longer (all day or longer).  By default, when you create an event in your personal calendar, the time for you is shown as “Free”.  You can change this to the other options (Busy, Out of Office, Tentative, etc.).  Events don’t have invitees.

Appointments:

An “appointment” is just for you.  No one else is “invited” to attend.  It also has the option of showing “Free”, “Busy”, “Out of Office”, etc.

Meetings:

Meetings are a variation of an appointment.  Other people are invited to meetings in addition to you.  If you are the organizer of the meeting, you can make changes to the meeting entry.  Any time you make changes to a meeting entry, all of the invitees are notified of the changes.  This can include changing the date/time/location of the meeting.

Note that if you want to cancel a meeting, don’t delete it from your calendar, instead, go into the subject line of the meeting and at the front of the line, insert the text “Cancelled – “.  This way, all of the invitees are notified that the meeting is cancelled.

 

Refer to the instructions found at the Microsoft link – 

https://support.office.com/en-us/article/set-up-office-apps-and-email-on-android-6ef2ebf2-fc2d-474a-be4a-5a801365c87f?ui=en-US&rs=en-US&ad=US

Some other portions of Office 365 may be accessed using downloadable applications from the Google Play Store:

  • Delve
  • Excel
  • Office Lens
  • Office Mobile
  • OneDrive
  • OneNote
  • Planner
  • PowerPoint
  • SharePoint
  • Skype for Business
  • Teams
  • ToDo
  • Word

 

Refer to the instructions found at the Microsoft link – 

https://support.office.com/en-us/article/Set-up-email-using-the-iOS-Mail-app-7e5b180f-bc8f-45cc-8da1-5cefc1e633d1

Some other portions of Office 365 may be accessed using downloadable applications from the Google Play Store:

  • Delve
  • Excel
  • Office Lens
  • Office Mobile
  • OneDrive
  • OneNote
  • Planner
  • PowerPoint
  • SharePoint
  • Skype for Business
  • Teams
  • ToDo
  • Word

There a large variety of “smart” devices and computers available.  The Wing does not have the resources to test all possible devices with the Wing’s Office 365 system.  For the non Apple/Android/non PC devices, you will have to consult the device manufacturer’s materials for assistance.

Windows 10 has a built in Mail client.  If the Microsoft Outlook client is not available, then the Windows Mail client may be used.  Use the built in configuration tools to configure mail for Office 365.

The other portions of Office 365 (including email) can be accessed using the a web browser.  Sign in using the web link at https://portal.office.com

 

There are variety of ways to determine this.  These are some of the methods employed by senders in the early days of EMail.

  • The recipient replies to the message.
  • The recipient tells you verbally they have received the message.
  • The recipient sends you a separate message confirming they received the message.

More modern methods make use of native EMail features of O365:

  • The request “Delivery Receipt” method:  When composing the EMail message, configure the message to request a “Delivery Receipt”.  Not all EMail clients have this capability.  Microsoft’s Office 365 Web based EMail interface has this capability.  So does the installable Microsoft Outlook client for Windows (as well as the Macintosh version).  It all depends on the capabilities of the “client” being used by the sender of the message, and whether the sender invokes the feature.  A “Delivery Receipt” MAY be provided to the sender, depending on the recipient’s EMail service provider.  Not all EMail service providers send back a “Delivery Receipt”.  Note that even if you receive a “Delivery Receipt” message in response, it just means the message was accepted by the recipient’s EMail service provider.  It does not mean that recipient has actually received the EMail message.  Generally, if a recipient’s EMail service provider supports the “Delivery Receipt” feature, you will receive the “Delivery Receipt” message within 15 minutes of sending the original message.
  • The request “Read Receipt” method:  When composing the EMail message, configure the message to request a “Read Receipt”.  Not all EMail clients have this capability.  Microsoft’s Office 365 Web based EMail interface has this capability.  So does the installable Microsoft Outlook client for Windows (as well as the Macintosh version).  It all depends on the capabilities of the “client” being used by the sender of the message, and whether the sender invokes the feature.  A “Read Receipt” MAY be provided to the sender, depending on the recipient’s EMail service provider AND the recipient’s configuration of their own EMail client (many EMail clients have the option to ignore receipt requests).  Not all EMail clients send back a “Read Receipt”.  Note that even if you receive a “Read Receipt” message in response, it just means the message was opened by the recipient’s EMail client.  It does not mean that recipient has actually read the EMail message.  For those recipients that do send a “Read Receipt”, it is not sent until the recipient has taken some action to open the message.  If they never open the message, then you will not receive a “Read Receipt” mesage.
  • It is up to the sender to invoke the “Delivery Receipt” and/or the “Read Receipt” features for each message sent.  Please note that many mobile devices (tablets/smartphones) do NOT provide a way to invoke receipt features.  The Office 365 Outlook Web interface does allow you to request Read Receipts, as well as Delivery Receipts (either, both or neither).
  • Please note, if there are many recipients of a message, you will receive individual “Delivery Receipt” messages from each recipient.  The same is true for the “Read Receipt” messages.
  • Don’t reply to any of the receipt messages you receive.  It will only create confusion.
  • Please note that invoking either or both receipt features applies equally to all addressees of the message (To, CC as well as BCC).  There is not a way to configure if the receipt request applies to an individual addressee or not.

No.  This is done to prevent email attacks that are launched literally every minute from around the world against email domains.  Industry best practices recommends that group email addresses that can target a large group of email users in an organization be limited to those users inside that organization with organizational permissions to use those email groups.  Making our email groups available to the outside world opens those email groups to ANY unverified sender.

There a few possibilities as to why this may be happening:

  • Your contact information (email address) in e-services is incorrect or missing.
  • You have tagged your Primary email address in e-services with the “Do Not Contact” option (Note that email addresses in the “okwgcap.org” domain ignore the “Do Not Contact” setting.
  • Your have an email address that is not part of the wing’s “okwgcap.org” domain, and the settings for your email service provider are either tagging the email message as Junk/SPAM (check your Junk or SPAM folder), or it is blocking the “okwgcap.org” domain.
  • You have installed (or enabled) an email filter/blocker and have not configured “okwgcap.org” email addresses to be passed through to your Inbox.
  • The email address you listed in e-services is ALSO listed for another CAP member that has a lower CAP ID number than you do.  In Office 365, there can be only ONE person using a particular email address.  It cannot be assigned to multiple people.  The person with the lowest CAP ID number wins all ties for a given email address.  All other members with the same email address lose out.

Distribution Groups in Office 365 are based on characteristics that are stored within an entry for an individual.  The characteristics currently in use for the Distribution Groups are:

  • Unit of Membership;
  • Member’s Qualifications in Emergency Services;
  • Member’s Duty Assignment(s);
  • Professional Development or Cadet Programs “needs”;

When using the Office 365 Directory (web version of Outlook) or Global Address List (Microsoft Outlook Client), the Distribution Groups start with one of the following:

  • “Duties – “ (a group composed of all members across the wing currently assigned to a particular Duty Position within e-services).
  • “Needs – “ (a group composed of all members across the wing that currently do NOT have a specific Professional Development accomplishment or Cadet Programs achievement, but are eligible to begin working on the accomplishment/achievement).
  • “Quals – “ (a group composed of all members across the wing that currently posses a particular CAPF 101 Specialty that is part of a cluster of related CAPF 101 specialties implied by the name of the distribution group).
  • “Staff – “ (a group composed of all members of a particular unit that have Duty Assignment in e-services for that unit – Senior Member Duty Assignments only).
  • “Unit – “ (a group composed of all members of a particular unit – there are three of these per unit, “All”, “Seniors”, and “Cadets”).

 

Email Distribution Groups have the following restrictions:

1 – They are only available for use by Office 365 Account Holders.  They are not accessible to senders outside of the Wing’s Office 365 system.  This is standard practice to prevent various attack types against organizations with email infrastructure, especially since CAP relies heavily on email to conduct daily business.

2 – Each Distribution Group’s usage is limited to those member’s that have the particular characteristics that match the “permissions” of that specific Distribution Group (specific membership within a particular unit and/or a particular Duty Assignment in e-services).

The OneDrive application that is part of Office 365 has a 1 TeraByte limit per user account.

Teams is a part of the Microsoft Office 365 offering that is used by the Oklahoma Wing.  Check the information at https://okwgcap.org/teamsinfo link.

The Office 365 system in use by the Oklahoma Wing is for conducting CAP Business.  The files stored in your OneDrive should only be those files pertaining to your CAP membership and CAP Business.  Sharing files with non account holders is not allowed since there is not a way to determine if a non account holder is a CAP member.