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Office 365 - General Information

Office 365™ in the Oklahoma Wing:

Office 365™ is a product offering of the Microsoft Corporation.  Members of the Oklahoma WIng are volunteers and do not have secretaries nor admistrative assistants, as a result, usage of the features of Office 365 is all self-service.  The Oklahoma Wing enjoys a donated enterprise license from Microsoft.  The license has some limitations.  The Oklahoma Wing does not have access to the downloaded applications that comprise the Microsoft Office suite of applications (for Windows or Mac) with exception of those items below that indicate that may be downloaded for free.  Our non-profit license gives the Wing access to the web based versions of the applications.  In order to have access to those applications, it is necessary to have an Office 365 account within the system.  Some of the Office 365 web based applications (through a compatible web browser) available to users are:

  • Outlook (also called OWA):
    • Mail (includes the ability to have personal contacts and personal mailing lists; provides access to the EMail Distribution Groups for authorized users)
    • Calendaring (Appointments, Meetings, Conference Calls, Reminders, etc.)
    • Notes (this capability has been migrated into the Mail web app (Outlook on the web or OWA)
  • Excel
  • OneDrive (client needs to be downloaded from Microsoft – free); Cloud storage
  • PowerPoint
  • Planner
  • Tasks (To Do Lists)
  • Teams (may be used on the web, but more features available with the download).  Non account holders can participate in Team meetings that they have been invited via a calendar invite.
  • Whiteboard (application needs to be downloaded from Microsoft)
  • Word

The above applications are only available to account holders, they are not available to non-account holders.  Office 365 is a corporate style, cloud based system.  Where this is really noticeable is when it comes to how our members are listed within the system.  A member can exist as either a Contact entry (non Account Holder), or as an Account Holder entry; they cannot exist as both types of entries.  Accounts cannot be shared.  Contact entries cannot login to the system.

Web browsers:

  • The compatible web browsers for Windows are: Google Chrome (latest edition), Microsoft Explorer (latest edition), and Microsoft Edge (latest edition).
  • The compatible web browser for Mac is Safari (latest edition).
  • There may be other browsers that work, but we do not have the resources to test all of the possible combinations.

Mobile Devices/Smartphones/Tablets:

Microsoft has several free downloads that are available for these devices that work with an Office 365 account:

  • Excel
  • OneDrive for Business
  • Outlook
  • Teams
  • To Do
  • Word

To download any of the above applications, you will need to visit the appropriate “app store” for your operating system (note that the Windows and Macintosh versions of the above products are not free with the exception of the Skype for Business application).

Some parts of Office 365 are disabled based on CAP’s not for profit status.

We have a Frequently Asked Questions (FAQ) page for our implementation of Office 365 that can be reached by clicking here.