Lt.Col. Russell Davis
Inspector General
Oklahoma Wing
Civil Air Patrol
contact: 
russell.m.davis@okwgcap.org

Mission Statement:

The purpose of the Civil Air Patrol Inspector General System is, in part, to create an independent and objective system that:
• Resolves problems affecting the Civil Air Patrol mission promptly and objectively.
• Creates an atmosphere of trust in which issues can be objectively and fully resolved without retaliation or the fear of reprisal.
• Ensures the existence of responsive complaint and inspection programs characterized by objectivity, integrity, and impartiality.
• Ensures the concerns of Civil Air Patrol members and the best interests of the Civil Air Patrol are addressed through objective fact-finding.
• Educates Civil Air Patrol members and commanders regarding the privileges of and protection for those contacting an inspector general.
• Ensures inspectors general, inspector general staff members, and investigating officers are trained to conduct thorough, unbiased investigations and inspections based on fair and objective fact-finding.

Specific, detailed guidance on the CAP IG program may be found in CAPR 123-1.

Click here for CAP’s National Headquarters IG page. http://www.capmembers.com/cap_national_hq/inspector_general/

Fraud, Waste and Abuse:
Fraud, Waste and/or Abuse (FWA) are a drain on the time, effort and resources of the Civil Air Patrol and all of its members. Fraud, waste or abuse can occur through an unintentional act or can occur by deliberate action. Regardless of the intent, fraud, waste and/or abuse CANNOT be tolerated. The definitions for Fraud, Waste and Abuse are listed below. If you believe you know of a potential FWA situation within the Civil Air Patrol, you should contact your group or wing Inspector General or you may use the Fraud, Waste and Abuse Hotline.THE FRAUD WASTE AND ABUSE HOTLINES ALLOW YOU TO LEAVE CONFIDENTIAL, PASSWORD PROTECTED INFORMATION AT THE NATIONAL HEADQUARTERS.

When using the Fraud, Waste and Abuse Hotline, please leave your name, phone number and/or e-mail address, and a short description of the potential FWA situation which you are concerned about. You will be contacted within 3 working days.

FWA HOTLINE E-MAIL: fwa@capnhq.gov
FWA HOTLINE TELEPHONE:(877) 227-9142 and select option #4

Assessments:
The Civil Air Patrol Assessment Program consists of inspections, staff assistance visits and self-assessments. The program exists to protect the CAP organization by ensuring the various laws, rules, policies and agreements governing CAP programs are complied with. The program also helps its members meet the demands of CAP’s many rules, regulations and policies.Wing inspections are a joint CAP and CAP-USAF activity where representatives of both headquarters attempt to determine how well a wing is managed and whether it is meeting its mission.

Staff Assistance Visits (SAVs) are meant to assist an organization in meeting its goals. SAVs provide assistance and training for the headquarters being visited and form a good practice tool prior to an inspection. SAVs may be conducted at any level headquarters by any higher headquarters. SAVs are most commonly conducted on a wing headquarters by its CAP-USAF Liaison Region.

Subordinate Unit Inspections (SUIs) are conducted by region, wing or group headquarters on units subordinate to their headquarters. A wing may conduct an SUI on a group, squadron or flight within the wing. Likewise, a group headquarters may conduct an SUI on a squadron or flight within the group.

Self-Assessments are conducted by any headquarters, commander or staff officer on his/her own unit or activity to determine how well he/she is doing.

Specific details about scheduling and conducting IG inspections, SAVs, SUIs and Self-Assessments are described in CAPR 123-3.

The CAP/IG and CAP-USAF/IG jointly publish an inspection guide for both wings/regions and for units below the wing. These guides will be used as the framework for conducting an inspection of the appropriate level organization.

Click here for more IG assessment program resources. http://www.capmembers.com/cap_national_hq/inspector_general/inspections.cfm

Complaints:
The Civil Air Patrol Complaints Program is intended to create an environment where complaints, grievances and misunderstandings can be resolved. The Complaint System is a last resort management tool. Every effort should be made to satisfy complaints and grievances at the supervisory or command level where they occur. While the opportunity always exists to elevate issues to the IG and even to Congressional levels, CAP personnel should be aware that allegations are investigated at the level where they occurred. The same person who could or should have originally answered the complaint is usually tasked to do so from a higher level.In other words, if a squadron member has a complaint or grievance or suspects a fraud, waste or abuse problem exists, he/she should bring it to the attention of the unit commander. If the problem directly involves the commander, then take it to the next higher commander (i.e. group commander). The first person to contact is NOT the IG, a member of congress, the governor or the CAP National Commander. Quite often the perceived problem is just a misunderstanding and can be easily corrected or explained.

Allow some time once you have contacted the commander. The commander may only devote two or three evenings per week to the CAP. Remember, he/she is a volunteer too and has many other obligations outside of CAP. If it appears nothing is being done after a reasonable period of time, you may want exercise your rights and responsibilities under the complaints system.

There are exceptions to this. Allegations of sexual harassment or abuse, verbal or written, will be immediately reported by the unit commander to the wing or region commander, who in turn will immediately report it to NHQ CAP/GC. Incidents and complaints regarding alleged discrimination or discriminatory practices will be reported promptly to the wing or region commander, who shall immediately report the incident to CAP Equal Opportunity Officer at NHQ (CAP/EXI). In incidents or complaints regarding an alleged hostile environment, unit commanders will immediately report the allegation to the wing commander, region commander, or inspector general.

Once you have decided to contact the IG, you should refer to CAPR 123-2 to determine if your concern or grievance meets the definition of a complaint. If it does, you should follow the steps for “Complaints Submission” outlined in CAPR 123-2.

Complaint Definitions:

  1. Abuse is the intentional, wrongful, or improper use of CAP resources such as the misuse of rank, position, or authority that causes the loss or misuse of resources such as tools, vehicles, computers, copy machines, etc.
  2. Complainant means one who identifies a possible violation of a CAP directive, violation of law or serious misconduct, and brings it to the attention of the inspector general or a person in a position of leadership or authority.
  3. Complaint means a written document listing facts and circumstances specifically alleging a violation of a CAP directive , a violation of law, or misconduct.
  4. Fraud is any intentional deception (including attempts and conspiracies to effect such deception) for the purpose of: inducing CAP action, inaction or reliance on that deception; depriving CAP of something of value; securing from CAP a benefit, privilege, or consideration to which the party is not entitled.  Such practices include, but are not limited to:  offer of payment, acceptance of bribes or gratuities; making false statements, submission of false claims, use of false weights or measures, evasion or corruption of inspectors and other officials, deceit by suppression of the truth or misrepresentation of a material fact, adulteration or substitution of materials, falsification of records and books of account, arrangements for secret profits, kickbacks, or commissions, and conspiracy to use any of these devices.
  5. Frivolous Complaint is the filing of trivial, superficial, and senseless complaints that may tend to subvert, obscure, or impede leadership authority, or a complaint intended for retaliation against the corporation, general membership, or a specific member for the purpose of harassment, abuse, or adversely impacting morale.
  6. Hostile Environment means any threatening environment or atmosphere including, but not limited to, emotional and physical abuse, hazing, stalking, and offensive language..
  7. Investigation is an authorized, systematic, and detailed examination to uncover facts and determine the truth and validity of a complaint.
  8. Preliminary Investigation means the gathering of information or facts to determine whether the merits of an allegation constitute a complaint under this regulation.
  9. Priority Investigation means an investigation directly involving cadet protection issues, safety, loss of life, or CAP tangible assets.  These investigations are critical and will take precedence over all other pending investigations.
  10. Waste is the extravagant, careless, or needless expenditure of CAP funds or consumption of CAP property that results from deficient practices, system controls, or decisions.
  11. Conclusion classifications:
    1. SUSTAINED — an allegation is “sustained” when the inquiry reveals “a preponderance of evidence” in support of the allegation.
    2. NOT SUSTAINED — The inquiry determined that the act complained of did not occur, was justified according to applicable directives, or that there was not a preponderance of evidence to support the allegation.